VFDMAN Software Shall provide increased access to important information, simplified incident reporting, more efficient tracking of staff member certifications, inventory, hydrants, and better protection from legal liability. Integrated. Flexible.

VFDMAN Software is seamlessly integrated for one complete solution, and the flexible design means it can be used at fire departments regardless of size.

Global Features

Shall have global features that provide control, security, and ease of use.

Shall be cross-platform compatible.

Shall store records in a standard data format.

Shall have on-line help system to assist in using software.

Shall have User friendly system instructions.

Security –

Shall track modifications

Shall control each user's ability to access key functions and edit sensitive records.

Shall have Record logging to track who made changes to each record.

Shall have Security management to grant or restrict access to different sections of the program.

Record Entry –

Shall save time and avoid having to enter the same data repeatedly.

Data entry Shall be quick and intuitive.

As information is entered, the system Shall simplify remaining data entry options by making only relevant fields active.

Shall allow you to configure the system to populate certain fields automatically in instances where the same information would have to be entered each time.

Administration & Control –

Shall control and audit the integrity of your records by logging the changes made by users, preventing users without proper authority from being able to delete information, and timing out sessions whenever the system is left unattended so one user cannot make changes on another user's account.

Department Journal –

Shall allow properly credentialed personnel to view all department records and print daily logs to stay informed about department or agency activities.

Shall allow properly credentialed personnel to also view, add, or edit records from all modules.

Output Reports –

Shall quickly view and analyze records with over XXX preset reports.

Shall have report designer features that let you create new reports or modify existing reports easily.

Shall provide direct access to powerful data management functions using built-in query Designer.

Apparatus, Equipment & Inventory / Hydrant Management

Shall have comprehensive records management features for out-of-service equipment.

Shall have comprehensive records management features for consumables.

Shall have comprehensive records management features for tracking specialized equipment.

Shall have comprehensive records management features for equipment maintenance.

Shall have comprehensive records management features for hose maintenance and testing details.

Shall have comprehensive records management features for SCBA maintenance and testing details.

Shall have comprehensive records management features for pump maintenance and testing details.

Shall have complete hydrant maintenance, inspection, and repair records.

Shall feature the ability to track time spent maintaining, testing, and repairing hydrants.

Shall have the ability to add flow tests and activities for multiple hydrants.

Staff Activity & Training

Shall record and manage staff records, staff activities, training classes, and training programs for department personnel.

Shall have tracking of personnel data.

Shall have security features to protect confidential information such as insurance records, compensation, casualty reports, and EMS exposures.

Shall manage all aspects of your department training records.

Shall track training hours, CEU credits, and class attendance.

Shall track certifications and set automatic daily reminders at start-up for expiring certifications.

Shall renew certifications in batch.

Shall add as many instructors or students to a training record as needed.

Incident Reporting / Incident Investigation Report

Shall Have basic Incident Reporting system.

Gather required incident data , as well as additional incident-related information like extrication details.

Automatically generate an incident narrative.

Shall include information about people performing investigation activities, referrals, evidence collected, photos, leads, and other information required to document investigation efforts.

Shall link investigation records to specific incidents.

Shall have stand-alone investigation reports.

Shall link multiple investigations.

Shall track confidential juvenile fire-setter data.

Shall track additional suspect, juvenile, evidence collection, and chain-of-custody details.

Shall track arson data.

Shall add photos to the investigation record or link to a directory of photos.

Occupancy

Shall store and tracks all occupancy information, including inspections and violation data using industry- standard violation code sets.

Shall associate multiple occupancies with a single property

Shall alow you to view detail records for associated properties.

Shall maintain extensive pre-plan information, including hydrant proximity and needed fire flow calculations based on ISO.

Shall maintain a complete list of chemicals stored at an occupancy.

Shall link to preplan drawings, maps, and other external files.

Shall receive automatic notifications to add history records when name or building information changes.

Shall Issue, maintain, and renew burn permits.

Shall issue multiple permits under one permit number and link chemical inventory (by address) to a specific permit.